Privacy Notice

Wealth Options Trustees Ltd is committed to respecting and protecting your privacy and would like you to feel safe when you give us your personal details. We will always clearly identify ourselves in correspondence and on our website. Our principal business is to provide Pensioneer Trustee and Trustee services on behalf of clients in relation to Pensions and Structured Products. To provide you with relevant information, respond to your requests we sometimes request that you provide us with information about yourself.  

This Privacy Notice will inform you of the information we gather and how it is used. Wealth Options Trustees Ltd complies with EU General Data Protection Directive (GDPR) for the collection, use, and retention of all personal data.

Data Privacy Policy

  1. Who we are
  2. The Information we collect about you
  3. When and how we collect information about you
  4. How we use your information & the legal basis
  5. Who we share your information with
  6. How long do we hold your information
  7. Implications of not providing information
  8. How to exercise your information rights
  9. How to contact us and/or Data Protection Officer
  10. Changes to this notice

 

  1. Who are we?

Throughout this document ‘we’, ‘us’, ‘our’ and ‘ours’ refers to Wealth Options Trustees Ltd. Your information is held by Wealth Options Trustees Ltd which is a limited company wholly owned by Paul Dunne (Managing Director), Eanna McCloskey (Director/Company Secretary) & Brian Flynn (Director). Wealth Options Ltd may have access to some of your information at point of application depending on which product or service we are providing to you (a copy of our data sharing agreement with Wealth Options Ltd is available on request at info@wotl.ie)

  1. The information we collect about you

We will hold:

  • Data to identify you, including your name, address verification, date of birth & PPSN
  • Contact details including your email address, telephone & fax number
  • Data relating to your employer including date of joining service, registered office, tax number & associated employers
  • Financial details - salary details if pension product
  • Your marital status & list of dependants
  • Your financial broker & accountants details
  • Other pension benefits
  • Your bank account details

Sometimes we may use your information even though you are not our customer. For example, you may be a beneficiary, director or representative of a customer of ours or be a potential customer applying for one of our products or services.

  1. When we collect your information & how we obtain your information

We collect information that you give us on your application form and information provided to us by third parties (e.g. financial brokers, accountants, investment managers, regulatory bodies).

  1. How we use your information and the legal basis

We use and share your data, where:

  • You have agreed or explicitly consented to the using of your data in a specific way (you may withdraw your consent at any time)
  • Use is necessary in relation to service or contract that you have entered into (e.g. to set up a Small Self -Administered Pension Scheme or invest in a Loan Note/Partnership) or because you or your financial broker have asked for something to be done so you can enter into a contract with us (e.g. you have asked us to provide you with an actuarial funding quote to apply for pension product).
  • Use is necessary because we have to comply with a legal obligation (e.g. complying with Pensions Authority, Revenue & Central Bank regulatory authorities.
  1. Who we share your information with

       When providing our services to you we may share your information with:

  • Your authorised representatives – financial broker agency or accountant
  • Third parties with whom i) we need to share your information to facilitate transactions you have requested and ii) you ask us to share your information
  • Wealth Options Ltd (see data sharing agreement in Section 1)
  • Service providers who provide us with support services (e.g. client relationship IT systems)
  • Statutory and Regulatory bodies and law enforcement authorities
  1. How long we hold your data

How long we hold your data is subject to legislation and regulatory rules we must follow, set by authorities such as the Financial Services Ombudsman, the Pensions Authority and the Revenue Commissioners and depending on the type of financial product we have provided to you.

  1. Implications of not providing your data

If you do not provide information we may not be able to:

  • Provide requested product or services to you
  • To continue to provide or renew existing products or services
  • Assess suitability

We will tell you when we ask for information which is not a contractual requirement or is not needed to comply with our legal and regulatory obligations.

  1. How to exercise your information rights including the right to object

From 25 May 2018, you will have several enhanced rights in relation to how we use your information including the right, without undue delay to:

  • Find out if we use your information, access your information and receive copies of your information
  • Have accurate/complete information corrected and updated
  • Object to particular use of your personal data for our legitimate business interests
  • In certain circumstances to have your information deleted or our use of your data restricted
  • In certain circumstances a right not to be subject to solely automated decisions and when we make such automated decisions a right to have a person review the decision
  • Exercise the right to data portability (i.e. obtain a transferable copy of your information we hold to transfer to another provider) and
  • To withdraw consent at any time where processing is based on consent
  1. If you wish to exercise any of your data rights you can contact us at:

Email:                               info@wotl.e or lornadonnelly@wotl.ie

Postal Address:                Lorna Donnelly, Head of Pensions & Compliance, Wealth Options Trustees Ltd, Elm House, Millennium Park, Naas, Co Kildare

Telephone:                        045 940 200

If we are unable to deal with your request fully within a calendar month (due to complexity or number of requests) we may extend this period by a further two calendar months and shall explain the reason why. If you make your request electronically, we will provide you with the relevant information electronically.

You also have the right to complain to the Data Protection Commission or another supervisory authority. You can contact the Office of the Data Protection Commissioner at:

Telephone:                           +353 (0) 761 104 800 or Lo Call Number 1890 252 231

Fax:                                        +353 57 868 4757

Email:                                   info@dataprotection.ie

Postal Address:                Data Protection Commission, Canal House, Station Road, Portarlington, R32 AP23, Co Laois

10. Updates

We will update our Data Privacy Notice from time to time. Any updates will be made available on our website at www.wotl.ie

Dated: 1st May 2018